Bechtel Corporation Clerk/Administrative Assistant (193759) Job in Waynesboro, Georgia

* Requisition ID: 193759

  • Position Title: Clerk/Administrative Assistant (193759)

  • Location: Waynesboro, GA

  • Relocation Authorized: None

  • Work Authorization: Possess right to work in the US without sponsorship

  • Other Requirements: Pre-employment drug screen, background check and obtain badging

In August of 2017, Georgia Power selected Bechtel to complete construction of the two-reactor expansion of a nuclear power plant near Augusta, Georgia. Plant Vogtle Units 3 & 4 will be the first new units built in the U.S. in the last three decades and are currently the only new units being constructed in the country.

At the peak of construction, this vital project will employ up to 5,000 on site. These positions will include building tradespeople, engineers, field supervisors, construction and project managers, quality assurance professionals, safety professionals, procurement, subcontract specialists and many others.

Job Overview:

Works independently to provide a full range of administrative support of a responsible and confidential nature to assist the senior project management team. The ability to work well in a team environment, keeping workload organized with changing priorities in a fast paced environment. Duties require accuracy, judgment, a high degree of initiative, discretion, diplomacy, and knowledge of protocol.

This position may be required to work a schedule of rotating shifts including nights, weekends, or holidays. All employees are subject to and agree to random drug and alcohol testing as a condition of continued employment for the duration of their assignment. The ability to obtain/maintain access to the facility is required.

Key Responsibilities:

  • Coordinate administrative needs of project team and resolve daily administrative issues on the project.

  • Coordinate travel arrangements and travel itineraries. Prepare detailed expense reports using Concur or other expense report software, as appropriate.

  • Purchase and perform credit card reconciliation for project supplies, publications, and services as needed by the project.

  • Coordinate meetings, arrange for facilities, equipment, and refreshments. Organize material for meetings, presentations, and training sessions. Prepare, collect, review, and distribute meeting agendas, information packets, and minutes. May operate a variety of audiovisual equipment in the presentation of programs, orientation, and conferences.

  • Collect, review, and distribute incoming hard copy and electronic mail. Independently handle mail not requiring the manager’s attention. Review for accuracy and format outgoing documents that require the manager’s signature.

  • Independently maintain a hard copy or electronic calendar for responsible manager(s).

  • Prepare and proofread standard forms, correspondence, reports, etc. Assemble, copy, and distribute documentation packages, presentations, etc.

  • Review deliverables and monitor quality to ensure that all documents conform to established standards and procedures.

  • Maintain tracking system of correspondence and important matters for manager(s) to address, following up on necessary action items.

  • Keep abreast of key issues, commitments, and priorities of manager(s). Research information and compile summary reports. Extract data from reference material, either semi-technical or non-technical in scope. Compile, analyze, and prepare or help prepare information for presentations, studies, or reports.

  • Perform data entry to maintain logs and track documentation. Set up and/or maintain electronic and hard copy files.

  • Determine action on important or emergency matters or know whom to contact in absence of manager.

  • Independently anticipate problems / changing priorities and alert manager as appropriate.

  • Arrange for Special Couriers (FedEx/DHL/etc.) and Media Services requests when necessary.

  • Timecard project proxy

  • Perform special assignments as requested.

Basic Requirements:

  • Requires a high school diploma or equivalent and three years of related secretarial/administrative experience.

  • Must be able to demonstrate basic to intermediate proficiency using Microsoft Excel, Word, Outlook, and PowerPoint. A skills assessment will be administered to test proficiency.

  • Must have excellent written and verbal communication skills, including (spelling, grammar, punctuation, and proper use of syntax). A skills assessment will be administered to test proficiency.

  • Must be able to pass nuclear security screening requirements and be able to and maintain unescorted access to a nuclear power facility.

  • Must be able to pass a drug screen and background check.

Minimum Requirements:

  • Ability to operate standard office equipment.

  • Knowledge of filing systems and common office procedures.

  • Experience with answering manager or supervisor office telephones.

  • Excellent oral and written communications skills.

  • Effective communication, teamwork, and interpersonal skills required.

Preferred Requirements:

  • Must be proactive, have above-average organizational skills, use individual initiative and follow assignments through to completion.

  • Proven administrative capability including the ability to multitask while maintaining attention to detail and accuracy.

  • Must be flexible and willing to shift gears and take on unexpected and/or unanticipated projects as needed.

  • Must demonstrate a positive attitude and work effectively with all levels of internal and external customers.

  • Ability to extract, compile, and assemble data for the preparation of reports.

  • Demonstrated knowledge of filing systems and common office procedures.

Shaping tomorrow together

Bechtel is among the most respected engineering, project management, and construction companies in the world. We stand apart for our ability to get the job done right—no matter how big, how complex, or how remote. Bechtel operates through four global business units that specialize in infrastructure; mining and metals; nuclear, security and environmental; and oil, gas, and chemicals. Since its founding in 1898, Bechtel has worked on more than 25,000 projects in 160 countries on all seven continents. Today, our 53,000 colleagues team with customers, partners, and suppliers on diverse projects in nearly 40 countries.

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.